Who is at the helm?

Bylaws
1. Composition – The Advisory Committee of Past Presidents shall be composed of all Past Presidents of THE ASSOCIATION, with the Immediate Past President as Chair.
2. Function – This committee shall study the actions of THE BOARD and the Executive Committee, and may submit comments and recommendations.

Policies and Procedures

The Advisory Committee of Past Presidents shall study the actions of THE BOARD and the Executive Committee and may submit comments and recommendations. They shall perform any other duties as may be specifically requested or charged by the President or THE BOARD.

The Advisory Committee of Past Presidents shall coordinate and implement fund-raising efforts for the next year’s Annual Conference.

The Advisory Committee of Past Presidents shall coordinate the nominations and selection of the recipient of the Vision and Service Award annually, to be presented at the Installation of Officers ceremonies.

The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Unless otherwise specifically provided, The Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

1. Composition – An Audit Committee of three (3) members shall be appointed by the outgoing President prior to the end of the fiscal year of THE ASSOCIATION, one (1) of whom shall serve as Chair.
2. Function
     a. Prior to the end of the fiscal year, this Committee shall audit the accounts, assets, and liabilities of THE ASSOCIATION, and submit a written report of its findings and recommendations at the first regular meeting of the incoming THE BOARD.
     b. THE BOARD or the Executive Committee may, at any time, without notice, instruct the Audit Committee to conduct additional audits or partial audits as may be deemed necessary or proper.
     c. Any audit shall be conducted in accordance with accepted auditing standards.

Nothing in this section shall preclude the Audit being conducted by a Certified Public Accountant, who shall be retained by the committee, upon prior approval of the Executive Committee or THE BOARD.

Policies and Procedures

The Audit Committee Chair and two (2) additional members shall be appointed by the outgoing President prior to the end of the fiscal year of THE ASSOCIATION and shall serve for a term of one (1) year. The outgoing Treasurer and the incoming Treasurer may not serve on this committee.

Duties of the Committee:
1. To audit the financial records of THE ASSOCIATION quarterly during the fiscal year immediately following appointment.
2. To determine the accuracy of all the financial records for THE ASSOCIATION’s fiscal year as maintained by the Treasurer.
3. To report any discrepancies, errors or problem areas that have been detected.
4. To make recommendations for the correction of any items detected during the audit.
5. To make recommendations that would improve the accounting methods and/or procedures being used at the present time.

To assure THE BOARD and the general membership that the accounts are in order. If any areas have been found not to be in order, recommendations must be made to correct the problems.
The Committee will use the following guidelines:
1. To make arrangements with the Treasurer and Management Company, if any, for the transfer of the necessary records to complete the audit.
2.To obtain copies of all financial statements, minutes of all board meetings, and THE ASSOCIATION Bylaws and Policies and Procedures and have available for reference by The Committee.
3. To verify at least seventy percent (70%) of all cash deposit forms, bank statements, financial statements, and bank account records as to the amounts of deposits and source of said deposits.
4. To verify at least seventy percent (70%) of all cash disbursements to disbursement vouchers, financial statements, bank statements, and bank account records.
     a. To verify Officer’s expenses submitted with the budget item; if expenses are over budget, verify approval in the minutes of THE BOARD of Director’s meetings.
     b. To verify approval by the Committee Chairs of all expenses submitted and charged to The Committee.
     c. To verify submitted Contractor expense vouchers with the budget; if expenses are over budget, verify approval in the minutes of THE BOARD of Director’s meetings.
     d. To verify that the Contractor payments have been correctly disbursed according to the terms of their contract.
5. To reconcile at least seventy percent (70%) of all bank statements to bank account records.
6. To verify, if available, at least sixty percent (60%) of the endorsements on the cancelled checks.
7. To make any and all necessary corrections, amendments, and adjustments to accounting records submitted for audit.
8. To submit a written report to THE BOARD of its findings and recommendations at the first regular board meeting of THE ASSOCIATION.

All audits shall be conducted in a professional manner and are limited to standard financial audit practices. The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Unless otherwise specifically provided, The Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The Bylaws/Policies and Procedures Committee shall study, consider, and recommend any additions, amendments and/or deletions to the Bylaws/Policies and Procedures of THE ASSOCIATION.

Policies and Procedures

The First Vice President shall serve as the Bylaws/Policies and Procedures Committee Chair and committee members shall be appointed by the President. The purpose of the Committee Chair is to study, consider, and make recommendations regarding any proposed amendments which may be submitted to the Committee for consideration.

All suggested changes for Bylaws/Policies and Procedures should be submitted in writing to the Committee Chair. After a review of suggested changes, the Committee Chair shall prepare a written proposal to present to THE BOARD for consideration. All amendments to either the Bylaws or Policies and Procedures are to be voted upon by THE BOARD. If approved by THE BOARD, the Committee Chair shall present any proposed Bylaw amendments to the Delegates at the next scheduled Annual Business Meeting to be discussed and voted upon. Proposed Policies and Procedures amendments shall be approved by THE BOARD at any regularly scheduled board meeting.

The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Unless otherwise specifically provided, the Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The Conference Committee shall coordinate all activities necessary for the presentation of the Annual Business Meeting and Conference.

Policies and Procedures

The Second Vice President shall serve as Conference Committee Chair and committee members shall be appointed by the President. The Committee Chair will coordinate with all conference subcommittees and current and past Conference Committee Chairs for future planning and updating the Conference Procedures Manual.

The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Conference Committee shall be paid as provided in the budget approved by THE BOARD. Any income received from the Education Partner Program; forty percent (40%) shall be allocated to the Conference budget. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Duties of the Conference Committee Chair:

1. To review the responsibilities and expectations of Management Company, if any. Refer to Conference Procedure Manual for Management Company responsibilities and expectations, if any. To appoint the Subcommittee Chairs as needed and review the responsibilities of the subcommittee with the appointee. Refer to Conference Procedure Manual for suggested Subcommittees and Subcommittee duties. To assign other job duties as needed, review the responsibilities of the tasks with the individual(s) assigned. Refer to Conference Procedure Manual for suggested job duties. To coordinate and oversee the activities of the subcommittees and assigned jobs.
2. To establish and maintain a timeline for conference and to ensure all critical dates and deadlines are adhered to in accordance with THE ASSOCIATION Bylaws.
3. To prepare the conference budget for review by THE BOARD no later than the third Board Meeting. To act as the Conference Treasurer, approving all expense payments, receipting income, keeping sub-account ledgers and a running total of income and expenses. To ensure Conference Workbook and Annual Business Meeting Workbook are produced and includes required content. Refer to Conference Procedure Manual for required content and suggestions.
4. To maintain and update Conference Procedure Manual, which can be found on the AEA website, with the current conference materials and deliver manual to the new Conference Committee Chair immediately upon their appointment by the incoming President.

The Conference Committee Chair, Conference Subcommittee Chairs and those assigned jobs are subject to the limitations as set forth in the conference budget. They shall also operate under a separate conference budget.

Bylaws

1. 1. Composition – The committee shall be appointed by the President and consist of not less than three (3) and no more than five (5) members.
   2. Function
   The committee shall on an annual basis:
        a. Review all existing contracts for specific performance and present a written report to the Executive Committee no later than the first board meeting of the new calendar year.
      b. Solicit new contracts from potential Contractors. Such new contracts shall be presented for review and action by THE BOARD at the first regularly scheduled board meeting following the Annual Business Meeting.
   Nothing in this section shall preclude THE BOARD from terminating an existing contract or selecting a new Contractor as deemed necessary by THE BOARD.

Policies and Procedures

The Contract Review Committee Chair and committee members shall be appointed by the President. The Committee will consist of three (3) to five (5) committee members. Committee meetings are limited to committee members only. It is the Committee’s responsibility to review all contracts for personnel services to THE ASSOCIATION. The main purpose is to gather data concerning the performance of the Contractor, to audit the cost of Contractor, and to obtain bids for services by other potential Contractors.

In addition, the Contract Review Committee shall review all other contracts to be entered into on behalf of THE ASSOCIATION (i.e., Annual Business Meeting, Education Conference, and Planning Retreat).

All contracts are to be reviewed on an annual basis for specific performance and a written report is to be submitted to THE BOARD. The following schedule should assist The Committee in performing its reviews:

1. First board meeting – Review of existing contracts; committee members assigned.
2. Second board meeting – The Appraisal of Contractor form will be given to all members of THE BOARD to be filled out and returned to the Committee Chair 14 days prior to the third board meeting.
3. Third board meeting – The Committee shall meet prior to board meeting and review all performance appraisals. All items that require review between THE ASSOCIATION and the Contractor need to be submitted in written format to the President for action. All communication to the Contractor will be the responsibility of the President, not the Committee.
4. Fourth board meeting – Prior to board meeting, contact each Contractor and request a proposal for a renewal of their contract for the upcoming fiscal year. If declined, request a written statement indicating their withdrawal from contract consideration. Obtain, if available, new Contractor proposals. The Committee shall meet prior to THE BOARD of Director’s meetings to review existing and new proposals, letters of resignations, if any, and make recommendations to THE BOARD. Copies of all proposals shall be given to THE BOARD.
5. Fifth board meeting – THE BOARD shall vote to approve one (1) contract for each Contractor position(s). The Committee Chair shall obtain an originally signed contract with the attached approved proposals for each Contractor position(s), to be presented to the President for signature. Upon receipt of the President’s signature, the Committee Chair shall provide a signed contract to the Contractor, to the Secretary for inclusion in the minutes, and to the Technology Chair for permanent archival storage.

Bylaws

The Education Committee shall study and make recommendations to implement the purposes of THE ASSOCIATION, as set forth in Article I, Section 2, of these Bylaws.

Policies and Procedures

The Education Committee Chair and committee members shall be appointed by the President.

Duties of the Committee:

1. To study and make recommendations to implement the Purposes of THE ASSOCIATION as set forth in THE ASSOCIATION Bylaws as follows:
   a. To enhance the education of the escrow settlement professional.
   b. To improve escrow [settlement] and closing services.
   c. To disseminate information as to the differences in such services between states.
   d. To promote more uniformity in such services.
   e. To increase public knowledge and understanding of such services; and
   f. To coordinate legislative, regulatory, and court efforts throughout the United States and its territories.
2. To assist STATE ASSOCIATIONS and REGIONALS with educational speakers and topics, as may be requested.
3. To report to THE BOARD any request for speakers or educational programs.
4. To establish continuing education credits for educational materials presented by THE ASSOCIATION.
5. To treat proprietary and other confidential information in a responsible manner.
6. To retain educational materials of THE ASSOCIATION.
7. To maintain close relationships with ASSOCIATION volunteers in order to assist in meeting the program’s objectives and goals.
8. To process and deliver certificates of attendance.
9. To handle all post educational programs tasks, including evaluations, thank you letters, surveys, etc.
10. To assist with speaker logistical arrangements, including audio-visual requirements, and handouts.

The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Education Committee shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Bylaws
1. Composition – There shall be an Executive Committee composed of the Officers of THE BOARD.
2. Function
     a. The Executive Committee shall review and submit to THE BOARD, for approval, the recommended budget showing the amount of anticipated income and expenditures for the ensuring fiscal year;
     b. This committee shall have the power of THE BOARD to transact business of an emergency nature requiring immediate action. All actions of the Executive Committee shall require a minimum of five (5) affirmative votes;
     c. This committee may hold meetings at such times and places and in such manner as it may determine;
     d. This committee shall have such additional powers as THE BOARD may delegate; and
     e. All actions of this committee shall be reported in full at the next meeting of THE BOARD

Policies and Procedures

The Executive Committee shall be composed of the Officers of THE ASSOCIATION (President, President Elect, First and Second Vice Presidents, Secretary, Treasurer, and Immediate PastPresident). The President shall serve as Committee Chair.

 The Executive Committee to maintain THE ASSOCIATION’s Five (5) Year Resolution and track progress and completion of tasks.

 The Executive Committee shall review and submit to THE BOARD for approval the recommended budget showing the amount of anticipated income and expenditures for the ensuing fiscal year. The Committee shall have the power of THE BOARD to transact business of an emergency nature requiring immediate action. All actions of The Committee shall require a minimum of five (5) affirmative votes. The Committee shall also have any such additional powers as THE BOARD may delegate.

 The Committee may hold meetings at such times and places and in such a manner as it may determine to be necessary. The President shall report all actions of The Committee at the next meeting of THE BOARD.

 The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures.

Expenses of the Executive Committee shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Bylaws
1. Composition – The Finance Committee shall consist of the Treasurer, as Chair, the President Elect, the Conference Committee Chair and no less than two (2) additional members appointed by the President.
2. Function – Prior to the fourth board meeting of THE ASSOCIATION, this committee shall submit to the Executive Committee a proposed budget for the ensuing fiscal year.

Policies and Procedures

The Finance Committee shall consist of the Treasurer, the President Elect, the Conference Committee Chair and no less than two (2) additional members appointed by the President. Treasurer shall serve as The Committee Chair.

Prior to the fourth board meeting of THE ASSOCIATION, the Committee shall submit to the Executive Committee a proposed budget for ensuing fiscal year. The Committee shall also provide supporting evidence for the proposed budget. Once reviewed by the Executive Committee and at least thirty (30) days prior to the next scheduled board meeting, the proposed budget shall be submitted to THE BOARD for review and comment. Prior to May 1, the final budget must be prepared and submitted to THE BOARD for approval at the next scheduled board meeting. Upon approval, the final budget shall serve as a financial guideline for the ensuing fiscal year. The Committee will monitor the budget throughout the fiscal year for possible over-budget items and will notify THE BOARD of such items.

 The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Unless otherwise specifically provided, the Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The Future Sites and Long-Range Planning Committee shall research and make recommendations for the annual conference locations and/or solicit bids from Charter States to host the annual conference.  They shall also update, audit, revise, and extend recommendations for long-range plans to THE BOARD.

Policies and Procedures

The Future Sites and Long-Range Planning Committee Chair and committee members shall be appointed by the President.

Duties of the Committee:
1. To follow up with the various states which have agreed to host the Annual Conference.
2. To research and make recommendations for the annual conference location in the event there is no host state.
3. To assist in preparing and submitting the proposed site to THE BOARD for review and possible acceptance.
4. To assist with negotiations of contracts, including but not limited to previewing hotels, planning for needed conference space, accommodations, and meals.
5. To confirm hotel accommodations and arrange for the number of rooms to be held, room charges and sizes, complimentary rooms, and special
 arrangements such as a locked storage room.
6. To establish the deadline for hotel registration.
7. To provide contracts for the President to sign.
8. To update, audit, revise and extend recommendations for long-range plans as developed and adopted by THE BOARD.
9. To discuss, research and develop various ideas to achieve the goal of making THE ASSOCIATION a more efficient, productive national organization.
10. To research and evaluate changes made to determine how well goals have been met and what other changes might need to be made.

The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures.  Unless otherwise specifically provided, The Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The Government Affairs Committee shall monitor and coordinate legislative, regulatory, and court efforts pursuant to the purposes of THE ASSOCIATION as set forth in Article I, Section 2, of these Bylaws.

Policies and Procedures

The President Elect shall serve as the Committee Chair and the Committee members shall be appointed by the President.  Any additional Subcommittee(s) shall be determined by THE BOARD.

Duties of the Committee:
1. To discuss, research, and develop various platforms to achieve the goal of making THE ASSOCIATION a viable entity in Washington D.C.
2. To ensure timely dissemination of information vital to the settlement agent industry.
3. To develop and maintain a forum of communication to reach all members.
4. To monitor and coordinate efforts of the Policy Advisor and report to THE BOARD
5. To continue to explore and expand the duties of this committee.
6. To coordinate legislative, regulatory, and court efforts throughout the United States and its territories.  To provide guidance and leadership to STATE ASSOCIATIONS and REGIONALS.
7. To maintain an industry calendar.
8. To maintain relations with allied industries in an effort to avoid conflicting industry events.

The Committee and Subcommittees are bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Government Affairs Committee shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Bylaws

The Membership Committee shall promote and solicit new members for THE ASSOCIATION, review all applications for membership, and submit a recommendation to THE BOARD at its next convened meeting.

Policies and Procedures

The Membership Committee Chair and committee members shall be appointed by the President. The Immediate Past President shall serve as The Committee Chair.  The Committee Chair shall assign a member of this committee to be responsible for each of the duties as outlined below or as delegated by the Committee Chair.

Duties of the Committee:
1. To present for discussion at the first Board Meeting change, if any, in the amount of the annual dues for the Associate Membership and Affiliate Membership.
2. To respond to all new inquiries regarding membership in THE ASSOCIATION and be responsible for updating and sending out a membership packet which consists of:
     a. Cover letter thanking them for their interest.
     b. History of THE ASSOCIATION.
     c. Membership Brochure.
     d. Sample copies of any publications of THE ASSOCIATION.
     e. If individual, application for Associate Membership.
     f. If business entity, application for Affiliate Membership.
     g. If STATE ASSOCIATION, information on Chartering as a STATE.
3. To follow up and encourage membership in THE ASSOCIATION.
4.  To encourage membership in states where THE ASSOCIATION does not have a member by sending out letters, following up on referrals, and requesting information on key settlement industry people who need to be contacted.
5. To be responsible for updating the Membership Brochure and reprinting when necessary.
6. To develop plans, ideas, and materials for membership retention and membership recruitment.
7. To ensure membership development (retention and recruitment) programs are planned and executed.
8. To maintain membership records/databases to produce mailing labels, lists, rosters, reports, online membership lists, queries, directories, statistical data, etc.
9. To process reports, labels, lists, statistical data, etc. as needed.
10. To process membership inquiries and maintain prospect packets.
11. To process new membership applications and arrange to accompany new member welcome kits.
12. To update/maintain all membership applications, letters, and general membership materials online.
13. To prepare membership reports for Board Meetings, publications, and contests.
14. To follow-up on membership issues.
15. To develop and distribute membership surveys, questionnaires, etc.
16. To develop and distribute membership exit interviews.
17.To handle follow-up invoices and letters.

 The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Membership Committee shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Bylaws

The Minutes and Quality Control Review Committee shall review the minutes of the board meetings, the Annual Business Meeting of THE ASSOCIATION, and any/all documents to be used in the business of THE ASSOCIATION and forward all recommendations/corrections to the Secretary.

Policies and Procedures

The Minutes and Quality Control Review Committee Chair and committee members shall be appointed by the President.  It is recommended that the Immediate Past President serve as a member of The Committee.

Duties of the Committee:
1. To review the minutes of the Annual Business Meeting of THE ASSOCIATION and forward all corrections/clarifications to the Secretary for publication in next year’s conference manual. The Committee Chair shall assist the Secretary in producing an accurate and correct set of minutes for the Annual Business Meeting.
2. To review the minutes of THE BOARD of Director’s meetings of THE ASSOCIATION and forward all recommended corrections/clarifications to the Secretary.
3. To review any/all documents to be used in the business of THE ASSOCIATION.
4. To ensure consistency and continuity of all media materials.
5. To approve reviewed document for use within the timeframe established by the Committee.
6. To ensure approved documents are assigned a file name to conform to established index.
7. To ensure approved documents are accessible on THE ASSOCIATION’s website.
8. To review and update Quality Control Review Checklist as needed.

 The Committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Unless otherwise specifically provided, The Committee has no line. item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The National Certification Committee shall coordinate the National Certification program as directed by THE BOARD.

Policies and Procedures

The National Certification Committee Chair and Committee members shall be appointed by the President. All Committee members must hold an American Escrow Association National Certification. The Committee Chair position is a minimum two (2) year term.

Duties of the Committee:
1.  To create and maintain the National Certification Manual, testing programs, and study guides.
2.  To maintain a record of all National Certification designations, with dates passed, renewal dates, and expirations.

Fees for Certification tests and study modules shall be determined by THE BOARD at the first Board Meeting of the fiscal year. If no action is taken thereon at such meeting, the fees shall remain unchanged.

Bylaws

1. Composition
     a. The Nominating Committee shall include three (3) members appointed by THE BOARD, one (1) of whom shall serve as Chair.
b.  Appointments shall be made at the first board meeting of the fiscal year.
c. Additionally, within thirty (30) days thereafter, each STATE ASSOCIATION may file with the Chair of the Nominating Committee the name of one (1) of its members to act as a member of said committee.
2. Function
The Nominating Committee Chair shall submit to THE BOARD the recommendations of the Nominating Committee, together with an Acceptance of Nomination & Consent to Serve in Office from each nominee to THE BOARD at least ninety (90) days prior to the Annual Business Meeting.

Policies and Procedures

The Nominating Committee shall consist of three (3) members appointed by the Board of Directors, one of whom shall serve as Chair. Within thirty (30) days after the committee’s appointment, each STATE ASSOCIATION may appoint one (1) member to the Nominating Committee.

Duties of the Committee:
1. To review THE ASSOCIATION Bylaws for qualifications of candidates for Officers of THE ASSOCIATION.
2. To obtain names of qualified candidates to fill a slate of Officers.
3. To obtain Acceptance of Nomination & Consent to Serve in Office from the President Elect at least ninety (90) days prior to the Annual Business Meeting.
4. To submit the names of the candidates to THE BOARD together with biographies, pictures, and the executed Acceptance of Nomination & Consent to Serve in Office at least ninety (90) days prior to the Annual Business Meeting.
5. To prepare a slate of Officer Candidates.
6. To make recommendations based on qualifications of candidates as established in THE ASSOCIATION Bylaws. No other criteria shall be used as a determinant.
7. To be responsible for the printing of the ballots for the elections and delivering said ballots to the Sergeant-At-Arms.

The committee is bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Nominating Committee shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.

Bylaws

The State Directors Committee shall be the coordinator between the Executive Committee, THE BOARD, and Charter states.

Policies and Procedures

The State Directors Committee Chair shall be appointed by the President.

Duties of the Committee:

1. To be the coordinator between THE ASSOCIATION and Charter states. If it is determined that a State Director will be absent from a board meeting, it will be the responsibility of the State Directors Committee to collect any reports that are due from the person that will be absent.
2. To maintain and update the State Directors Manual.
3. To monitor Member State needs and what THE ASSOCIATION can do to assist.
4. To discuss Membership needs of the Member States.
5. To provide help, as needed, to all State Directors and Alternate Directors.

 The Committee shall be bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures.  Unless otherwise specifically provided, the Committee has no line-item funding in the budget and is limited concerning any expenditures without prior approval of THE BOARD.

Bylaws

The Technology Committee shall coordinate technology programs as directed by THE BOARD.

Policies and Procedures

The Technology Committee Chair and committee members shall be appointed by the President.

Duties of the Committee:

1. To coordinate technology programs as directed by THE BOARD.
2. To serve as a liaison between THE BOARD and any Contractor involved with the website.
3. The Committee Chair to act as an Administrator of any/all social networking pages approved by THE BOARD.
4. To ensure the incoming Social Media Subcommittee Chair is added as Administrator of any/all social networking pages of THE ASSOCIATION at the beginning of each fiscal year; ensure outgoing Social Media Subcommittee Chair is removed as Administrator of any/all social networking pages of THE ASSOCIATION upon appointment of a new Committee Chair.
5. To monitor and report matters having an impact upon the settlement industry due to advances in technology.
6. To partner with and create alliances with those involved in the e-commerce arena.
7. To participate on behalf of THE ASSOCIATION in specific e-commerce work groups as requested by THE BOARD.
8. To assist Education Committee with preparation and presentation of all webinars sponsored by THE ASSOCIATION.
9. To maintain and update the Technology Manual

eBlast/eNews Subcommittee

The eBlast/eNews Subcommittee Chair and committee members shall be appointed by the President.

Duties of the Committee:

1. To obtain information, articles, advertising, and other matters of interest from THE BOARD
2. or members of THE ASSOCIATION.
3. To ensure publication of eBlast/eNews be sent out to subscribers no later than the third (3rd) Wednesday of each month.
4. To serve as liaison between THE BOARD and any Contractor involved with creation and/or distribution of any publication.
5. To assist Contractor, if any, in producing a quality, professional presentation for THE ASSOCIATION.
6. To report to THE BOARD the progress, concerns, and problems in connection with any publications of THE ASSOCIATION.

 Social Media Subcommittee

The Social Media Subcommittee Chair and committee members shall be appointed by the President.

Duties of the Committee:

1. To monitor and maintain social networking pages of THE ASSOCIATION, as follows:
   1. Facebook
   2. LinkedIn
2. To act as Administrator of any/all social networking pages approved by THE BOARD. Membership on any/all social networking pages of THE ASSOCIATION shall be unrestricted; however, THE BOARD shall have the right to remove any member of a social networking page THE BOARD deems to be out of line with the goals and purposes of THE ASSOCIATION.
3. To upload pictures and/or video provided by members of THE ASSOCIATION to social networking pages. Pictures and/or videos shall be of a professional nature and depict the membership participating in events sponsored by a STATE ASSOCIATION and/or THE ASSOCIATION only; no images depicting THE ASSOCIATION or the membership in a negative manner shall be allowed. Captions attached to pictures must reference business matters or materials of THE ASSOCIATION and not information about extracurricular activities. Any member submitting picture(s) and/or video(s) to be uploaded must submit the Authorization to Publish Image form from each individual appearing in said picture(s) and/or video(s). Any picture(s) and/or video(s) submitted without the required written authorization will not be uploaded and will be returned to the submitter.
4. To monitor social networking pages no less than twice weekly; respond to questions and/or comments posted to the social networking pages.
5. To obtain at the first Board Meeting of each fiscal year, from the incoming Board of Directors an Authorization to Publish Image form. This shall remain in effect for the fiscal year.

The Technology Committee and all Subcommittees shall be subject to any limitation as set forth in contract(s), if any, as signed by the Contractor(s) and the President. The Committees are bound by the rules and regulations as set forth in THE ASSOCIATION Bylaws and Policies and Procedures. Expenses of the Technology Committee and all Subcommittees shall be paid as provided in the budget approved by THE BOARD. All requests for reimbursement of bills/expenses to be paid must be prepared on a voucher with copies of receipts, invoices, and/or bills of sale indicating payment made or amount owing and forwarded as directed by THE ASSOCIATION Bylaws and Policies and Procedures with respect to the payment of said items.